Tools and features to streamline your workflow

CreativeSafe features many tools that automate production and creative workflows to increase efficiency and productivity. Some of the most significant ones are briefly described here.

Adobe Integration

Boost productivity in your unique workflow with seamless integration of CreativeSafe and Adobe Creative.

CreativeSafe users who also use Adobe products can preview native Adobe files, view file information, access assets, and more—from any web browser, anywhere in the world. Users enjoy the benefits of faster searching and placement of assets, easier collaboration with off-site contributors, and a streamlined approval process. CreativeSafe and Adobe CS, together, enhance your production workflow.


Enhance remote collaboration during reviews by centralizing document mark-up with Annotations.

The Annotations feature facilitates efficiency throughout the review process—by offering a simple, centralized method for providing review comments. Every reviewer with proper permissions is able to comment on the same, centrally located document, while viewing comments made by other reviewers. Simplify participation and save time during review cycles with Annotations.

Simplify drag-and-drop layout of complex design pieces with Asset Browser.

This feature allows designers to place assets directly into a layout file from the CreativeSafe server, without ever leaving the layout application. With secure log-in access to Asset Browser built into the application, users can access, preview and search for assets with simple, efficient navigation. Additional scripts further enhance Asset Browser’s functionality by placing the metadata associated with an asset directly into the file along with the image. With this feature—layout, placement and formatting are automated for simplicity, reliability and speed.

Asset Timer

Reduce accidental use of expired assets and manage usage rights more easily with Asset Timer.

Digital rights management with Asset Timer simplifies control of asset usage. By assigning start and end dates to individual assets, administrators ensure which assets can be viewed or downloaded by users, and which cannot—eliminating the need for complicated document check-in/check-out systems. With Asset Timer, a flag can warn designers of impending expirations, assets can be filtered by availability, and expired assets can be hidden, flagged or watermarked. Asset Timer controls asset availability—right down to the minute.

Custom Image Order

Repurpose images in seconds, remotely or on-site, without the need for client-side image-editing software or graphic design skills.

Custom Image Order is the tool that allows CreativeSafe users to modify images by cropping, re-sizing, scaling, converting color profiles and more. This tool automatically downloads a version of an existing high resolution image from the server to a user’s desktop for modification, leaving the original file untouched. Using the shopping basket, multiple images that require the same customizations can be repurposed all at once, saving valuable time. Let your assets serve a new purpose with Custom Image Order.

Interactive PDF

Create PDF documents that contain interactive links to original assets on the CreativeSafe server.

PDF files with interactive links are created by simply exporting an InDesign or QuarkXPress document to a preconfigured print queue. Once created, the resulting PDF file can be distributed to CreativeSafe users worldwide, and with a single click, the interactive links offer secure access to the original assets for modifications as needed. With Interactive PDF, asset access is a click away.

Linked Files Viewer

Save time searching for files that contain a common asset, or assets used in multiple documents.

The Linked Files features offer a visual representation of all the files in which an asset is currently being used, and all the assets within a particular file—while providing easy asset access for quick edits or modifications. This feature makes tasks, such as changing a corporate logo, or updating many pages of a website, quicker and more accurate. The Linked Files features track asset usage, so you don’t have to.

Triggers and Actions

Increase efficiency in the workflow with time-saving workflow automation.

Triggers and Actions boosts productivity with simple, automated management of repetitive, manual tasks. This versatile feature lets you initiate actions in the CreativeSafe database or file system to automate simple or complex workflows. Individual tasks like sending email notification of approved assets, entering metadata into a file, or electronically archiving a completed job folder, are handled automatically by CreativeSafe - any time, day or night.


Expedite workflows and eliminate the lag time for off-site files with Uploader, and require metadata.

This desktop application—standard with CreativeSafe—allows designers, photographers and other off-site contractors to upload deliverables to your CreativeSafe server without granting them direct access to your site. Each Uploader can be configured by an administrator to require metadata prior to upload, restrict location of file delivery, send email notification of file receipt, and more. A secure and simple method of transporting files, the Uploader delivers.

Video Reel Generator

Generate video decks, agency reels and more—in-house—and eliminate unnecessary overhead.

Stop outsourcing simple projects like video reels, and start making them in-house with the Video Reel Generator. This flexible, easy-to-use feature comes standard, and requires no additional digital asset software, training or expertise. Repurpose existing assets to generate reels, and take greater control of the time and cost associated with outsourcing.

XMP Integration

Enhance productivity and trigger workflow automation with XMP metadata.

CreativeSafe makes Adobe XMP metadata available to users worldwide by automatically reading and enabling its editing for any Adobe file, including InDesign, Photoshop, Illustrator, and Bridge—even for users without access to the source files. Users can view set metadata in their native applications, search it in the database, and view and set it directly from a web browser.

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